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Electronic Document
Management System
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"Vision
without action is a dream.
Action
without vision is simply passing
time.
Action
with Vision is making a positive
difference.”
The
Image Executive EDMS Electronic Document
Management System is a powerful, integrated application that contains record
management processes for document scanning, filing and organization, secure storing,
and easy retrieval and viewing.
Security and System Administration
At the heart of the EDMS
(Electronic Document
Management System) are powerful system
administration and security controls that allow the establishment of
multiple divisions, departments, districts/companies, or applications.
Over one million departments and security firewalls may be
created. The divisions together
with security controls can be used to restrict or open up access to document
images and other system functions. The
user defined attributes, categories, and codes for clients and documents may
be restricted to a single division or available for all divisions.
System management allows documents to be re-indexed to different
clients. The location of image files may also be reassigned as needed. You
will find that this document management software covers all your security
needs.
Document Processing; Standard and Optional Features
The
document scanning processes allows individual pages or batches of
 document
pages to be stored in separate files, or all of the pages of a document may
be stored in the same file. The
scanning process places images in a queue for batch indexing.
Multiple scanners may run concurrently from different departments and
sites. An audit log containing the date, time, and user ID is automatically
recorded with each document scan. A
short comment may be stored with the primary index for each document to
aid in appropriate records management.
 | Indexing
related to Folder Method
Documents indexed in relation to Folders and index keys.
Multiple folders may be associated with each image.
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Indexing by Attribute
Image attributes
identify, sort and link documents within a department by their characteristics.
Within each attribute, separate categories may be designated.
Categories may be subdivided by user defined codes within each
category.
More than 100 billion combinations of attributes, categories, and
codes may be established.
The application of multiple attributes to documents provides a
powerful method to analyze and retrieve documents.
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Print-To-Image
Prints electronic files such as word processed
documents or E-mails directly to Image.
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Cross
Indexing using Records Retention
Additional indexing and document management by Retention Schedule.
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Integrated
COLD (computer on-line data)
Links electronic COLD reports and forms data downloaded from
legacy on-line systems (Purchase Orders, A/P Checks, Payroll Reports,
Transcripts, etc.) with scanned documents.
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OCR
(optical character recognition) with Full Text Indexing
Links permanent image documents to a powerful text search engine.
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Bar
Code Recognition
Automates filing and indexing of large batches of documents. |
Document Viewing, Distribution, and Storage
 Documents
retrieved may be displayed, printed,
faxed, or E-mailed directly. Image annotation makes it possible to place “sticky
notes” on an image for informational purposes or to blackout
(redact) selected portions of an image. The EDMS is
hardware independent; images may be stored to the Server, tape, or optical
media such as CD.
The
Image Executive EDMS electronic document
management software provides a powerful tool to process, store and
retrieve paper and electronic documents.
More than that, the imaging system is an enterprise management tool
for the many sources of record management; paper documents, film,
data, and electronic files that need to be readily available for multiple
users, departments, and sites.
More |