Let's start by opening the Scan Documents module. If it is covered by a red X in the Main Menu, this feature is not part of your installation.
Click the Scan Documents button on the Main Menu.
If you're opening the scanning module for the first time, the system will create a File Cabinet called "My File Cabinet" because none currently exist.
Click the OK button to bypass the dialog.
First, let's select your scanner to ensure the Executive Assistant recognizes it.
Open the Options menu and select the Select Scanner menu item.
The system loads the available scanner drivers and displays the Scanner Selection dialog.
In the Scanner list, select your scanner and then click the OK button. If a subsequent dialog appears, set the appropriate options (such as default paper size and default SCSI device) for your scanner and press OK.
Next, let's create a new File Cabinet into which to scan Documents.
Open the File Cabinets menu and select the New menu item.
The system loads the New File Cabinet dialog.
Key "Correspondence" into the text box and click the Save button to proceed.
Your new File Cabinet is automatically selected if it is the only File Cabinet in your system. The name of the selected File Cabinet is always shown in the window's caption. By selecting a File Cabinet, newly scanned Documents will belong to the selected File Cabinet.
To select the Correspondence File Cabinet, open the File Cabinets menu and click Correspondence.
Next, let's scan a double-sided Document into the Correspondence File Cabinet you just created. The Executive Assistant lets you scan double-sided Documents even if your scanner does not have duplexing hardware.
In the File Type list, select TIFF (*.TIF). In the Mode list, select Black & White.
These are the most common file type and color mode options used for the scanning of plain text Documents.
Place a double-sided Document into the scanner. This example assumes your scanner has an Automatic Document Feeder (ADF) or some kind of mechanism for feeding the scanner multiple pages.
Select the Multi-Page option to prepare the scanner to scan the Document's back page. If your scanner has duplexing hardware, do not check the Scan Backs option; otherwise, do select the Scan Backs option.
Within the File Name By group, select the Auto Number Suffix option. In the Starting Number text box, enter the number 1. In the File Prefix text box, key "docExcerpt".
In the example shown below, the Executive Assistant will name the first scanned Document "docExcerpt1.tif". Subsequent Document files will be named "docExcerpt2.tif", "docExcerpt2.tiff", etc. The Executive Assistant automatically increments the number appended to the file prefix.
Assuming your scanner has an ADF, click the Scan Batch button.
If your scanner has duplexing hardware, you have successfully scanned a double-sided Document and can move on to note the scanned Document's location.
If you selected the Scan Backs option, the scanner scans all the front sides of the pages placed in the scanner. The Executive Assistant prompts you to turn the stack over when it gets to the end of the current batch.
Take the scanned pages out of your scanner and place them in the ADF with the first page facing the direction opposite to the way you placed them before. Click the OK button in the Turnover Stack dialog.
When the scanner finishes scanning, notice that the back side of each page have been interleaved into the appropriate position within the Document, i.e., after the front side.
At this point, note the File Length. In our example, the original file was 141,556 bytes.
Note the scanned Document's location in the panel above the Document viewing window. After a Document is filed, it's location will change.
Next, let's save the scanner settings that you will be most likely to use each time you scan a Document.
Select the File Type, Mode, Multi-Page, Scan Backs, Duplex, and file naming options you will most likely use again. Click the Save Settings button.
Next, let's add a page from another file to this scanned Document.
Open the Options menu and select the Insert Pages from a File menu item.
In the Open dialog, browse to and open the file whose pages you wish to insert into the newly scanned Document.
The system displays the Insert File Page(s) dialog. To insert a single page, select that page's thumbnail and click the Insert Page button.
We added one page to our sample Document. Next, let's filter the Document. We will apply the Character Dilation filter to increase the Document's readability.
In the Select Filters list, select the Character Dilation item. Next, click the Filter Document button to filter the whole Document. To filter just one page, browse to that page and click the Filter Page button.
After we filtered our Document, the File Length jumped from 141,556 to 290,486 bytes. Let's compact the Document down to a more reasonable size.
Click the Compact Document button.
After compacting our Document, the File Length fell from 290,486 to 146,150 bytes.
Ready for more? Then move on to the next tutorial.