File Documents: FAQ
What is a Volume?
A Volume represents a removable media (such as a CD or DVD) or a directory whose contents are grouped together to be stored on such media, should removable media be included in your long-term Document storage plans.
If your plans do not include removable media, simply note that a Volume is a directory beneath a File Cabinet's main directory that has the characteristics of removable media.
Characteristics of a Volume
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Each Volume has a limited size, depending on the physical media (CD or DVD, see below),
specified in the Set Maximum Volume Size menu item in the filing module's Options menu.
Each Volume must be large enough to contain all the Documents in the Volume and the indexing database.
CD-ROMs, for example, contain 650 MB, so 630 MB (or 630,000,000 bytes) should be allocated as the Maximum Volume Size to allow for overflow.
Note that this Volume is likely to hold on 600 MB worth of Documents as space must be reserved for the catalog of Document indices.
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Volume Names must be valid directory names.
On Windows systems, directory and file names cannot contain any of the following characters:
\ / : * " < > |.
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Each auto-numbered directory within a Volume is called a Volume Directory.
A Volume Directory may contain no more than 1,000 files.
The Volume Directory list box on the View Filed Documents screen allows you to browse a Volume's contents.
Media
- CDs can contain up to 650 MB of data, roughly equivalent to 650 million bytes.
- DVDs can contain up to 17 GB of data, roughly equivalent to 17 billion bytes.
- The Executive Assistant requires 20 MB to be reserved for indexing information, leaving 630 MB for image files.
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